July 30, 2021

Turn Your Business Into An Efficiency Machine in Jacksonville: OpenText vs Azure Document Management Solutions

In the current competitive business landscape, any sectors where companies can improve efficacy and raise productivity levels must be the first to be addressed.

Document management is perhaps not the first thing that comes to mind when you question yourself, “What do we need to work on?”

However, document management is at the foundation of your firm and back-office processes. Thus, it’s an excellent place to start your digital transformation journey.

Filing cabinets and other tangible arrangements are inefficient and create hindrances as important records become difficult to obtain and/or are frequently misplaced.

This causes silos, hinders collaboration, causes delays to tasks and operations that could be streamlined.

With document management solutions, you could establish a digital, paperless environment where vital information is conveniently attainable and all parties, across factions, have access to the data they require to function effectively.

Modernization like robotic process automation (RPA) and optical character recognition (OCR) can no longer require manual processing, routing, data entry, and storage.

Below, we’ll talk about two of the most popular document management solutions: OpenText and Microsoft Azure.

But before we get to our evaluation, let's briefly cover the key benefits of using document management software.

The Advantages of Document Management Software

Let us examine a number of of the advantages of document management tools.

Increased Productivity and Efficiency

With traditional, manual workflows, your workers waste precious resources that could be better committed to tasks that achieve development goals. Via an automated, streamlined document management tool, these monotonous processes are brought to an end.

Moreover, a document management solution is more capable of implementing regulatory requirements than tangible configurations, which could rapidly become too cumbersome to regulate.

A Centralized Storage Facility

In a digitized condition, all of your files and classified data can be kept in a central, safeguarded file storage site.

This makes preserving classified information and routing documents to the proper individuals when they are needed far simpler than in standard manual storage arrangements.

Via the use of a DMS inventory system, finding the required documents can be done in a matter of seconds instead of wasting a large amount of time searching for physical documents.

On top of that, with a cloud storage system, coworkers can collaborate and access files on the move from their smartphones.

Enhanced Data Protection

With greater innovation comes a responsibility to assure that any systems containing confidential data are appropriately safeguarded.

Both OpenText and Microsoft Azure offer security features such as access controls, two-factor authentication, etc.

These qualities can help your organization to fortify its cybersecurity stance by ensuring that only the proper personnel have access to classified data and that each and every accessing or editing of sensitive records have an audit trail.

Finally, in the eventuality of either a natural calamity or a security incident, via a DMS tool, you can rest assured that your data has been backed up and can be restored so that your company can resume essential operations right away.

Ensured Regulatory Compliance

For businesses who work in high-compliance industries, a document management solution can help to enforce regulations that are stipulated to safeguard businesses from cyber attacks and violating the privacy rights of their customers.

OpenText vs Microsoft Azure Features and Pricing Analysis

	OpenText Documentum	Microsoft Azure
Pricing	By quote	By quote
Deployment	Cloud, SaaS, Web-Based	Cloud, SaaS, Web-Based
Support	Email Phone Chat	Email Phone
Training	In-person Online Documentation	In-person Online Documentation
Features	Access Controls Advanced File Versions Analytics Capture Collaboration Content management File Sharing Governance API Metadata Search Microsoft Office 365 Integration Records Management SAP Payment Automation Security, 2FA, SSO Workflow Automation	Access Controls Analytics Archiving Backups Cloud Storage Collaboration Data Mining File Sharing Governance Messaging Services Microsoft Office 365 Sharepoint Android and iOS Mobile Apps Network Security SAP Payment Automation Security, 2FA, SSO Version Control Workflow Automation

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that allows organizations to acquire, store, forward, and oversee the entire existence of their electronic files.

This supplies organizations with greater control over their data while also increasing collaboration across teams. It is available for on-premises or cloud deployment.

OpenText Pros

Pricing can be expensive but can be adjusted to your individual needs.
For the ones that are looking for a comprehensive platform, Documentum is a robust platform that can do anything you need it to.
ApplicationXtender (AX) is a downscaled, build-as-you-go counterpart to the more premium Documentum tool.

OpenText Cons

The UI is relatively complex to understand initially.
The software necessitates routine maintenance and upgrades as time goes by which can be expensive.
Depending on your license, you may be required to purchase additional functionality add-ons.

Microsoft Azure Overview

Microsoft Azure, in contrast to OpenText is a considerably broader cloud tool that serves a diversity of functions that facilitates the creation, testing, and installation of applications. As a part of this broader overview, this could include secure document management and automation.

Azure Pros

The availability and credibility of market leader, Microsoft in addition to its 99.95% Uptime guarantees.
Unrivaled data protection allows you to fulfill many industry standard regulatory requirements.
Pay-as-you-go model entitles you to select which capabilities you need and add new aspects as required. This makes it an excellent option for a small company, SMB, and even an enterprise.

Azure Cons

Requires a great deal of upkeep, management, and monitoring.
Higher licensing tiers could become expensive.
To guarantee that Azure is doing all it can for your business, experienced administrators are needed to appropriately configure the tool.

How Wave Can Help You Implement a Document Management Solution in Jacksonville

Whilst we can undoubtedly agree that the best initial step in expanding your organization's competitive advantage lies in developing and streamlining workflows, agreeing on how to make this happen isn’t as easy.

To perform your strategic objectives, you will need the appropriate solutions stack that complement your existing systems and can be integrated conveniently.

We collaborate with our customers as partners. Working with the business to analyze the primary business model, systems, and arrangements so we can pinpoint hindrances and other fields where improvements can be achieved simply and cost-effectively.

To accomplish this, we utilize a blended solutions stack tailored to your specific business requirements and use them to automate your laborious business tasks around gathering, organizing, and storing data.

This includes more than 60 industry-accepted ECM and DMS platforms that can help to digitize paper systems, augment sharing, systematizing, and collaboration among departments, and ascertain that your teammates can find the data they need wherever, whenever.

Keen to learn more? Let’s schedule a time to chat.

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